Planning a stunning outdoor wedding in a natural setting can be magical, but it also requires careful consideration to go off without a hitch! Use our outdoor wedding planning checklist (packed with practical, actionable tips!) to help make sure that your big day is everything you’ve dreamed of.

Here are some of our best tips for the outdoor wedding of your dreams!

1. Choose the right season & have a backup plan for rain.

Pick a time of year when the weather is likely to be mild and dry in your destination. Use historical weather data to help you pick the ideal date, and be sure to consider how the local climate affects temperature and humidity during the day and evening!

Always have a backup plan for inclement weather, like renting a tent or having an indoor space on standby (like Hightower Falls’ gorgeous rustic pavilion!).

A clear tent can be a great option, allowing you to maintain an outdoor feel while keeping your guests dry and comfortable.

2. Check accessibility

What’s the accessibility like at the wedding venue you select? If it’s outdoor, there may be walk to to event space- be sure to consider your guests who are older or have mobility issues! Renting golf carts or arranging shuttle transportation from parking areas to the ceremony site can be a thoughtful touch that creates a smoother, more relaxing experience for your guests.

3. Guest comfort considerations

There are so many ways to to keep your guests comfortable- and for you to get crafty with adding unique touches or wedding favors! You can offer essentials like sunscreen, bug spray, hand fans, and drinks/water upon arrival. Many items like these can be easily customized with cute labels with your photos or your monogram for a special touch!

4. Set up proper lighting

If your wedding extends into the evening, be sure to add extra lighting, such as string lights, lanterns, or solar-powered path lights. Battery-powered twinkle lights can add a whimsical glow without needing electrical outlets, which may be scarce outdoors at some venues.

5. Have a set up for good sound quality

We’ve ALL been to that beach wedding where you can’t hear a word of the ceremony or vows!

Sound tends to get lost in open outdoor spaces, so renting a quality sound system is crucial. Test it, test it, and test it again during your rehearsal to adjust the volume and ensure your guests can hear everything clearly during the ceremony and reception.

6. Prepare for weather changes

Evening temperatures can drop quickly, so think about the necessities of renting outdoor space heaters, or offering parasols during daytime ceremonies to shield guests from the sun—these can can double as cute and functional wedding favors!

7. BUGS

Outdoor settings often mean dealing with insects, especially during warmer months. Light citronella candles or use tiki torches around the venue to keep bugs at a distance, and provide bug repellent for extra protection to guests.

8. Plan for natural terrain

If your venue has grassy or uneven surfaces, think about renting flooring or a dance platform (unless your venue provides it!) so that your guests don’t have to worry about sinking heels or tripping. In fact, one of our BEST tips for brides is to skip heels altogether for their outdoor wedding- go for a cute wedge, flat, or sandal instead to avoid any chance of accidents!

9. Check the venue for adequate power

Outdoor venues sometimes lack sufficient power outlets, so make sure you speak with your venue about your needs for lighting, sound, and catering equipment! They may have extra generators or power strips on hand, and if not, you can make a not to bring a couple extra of your own.

10. Keep food fresh

Outdoor heat can spoil food quickly. Work with your caterer to ensure proper refrigeration for cold foods and try to select menu items that hold up well outside. You can also serve smaller portions of chilled bites and station them under shaded or covered areas to keep everything fresh. If you pick a professional caterer, they should have their own processes for this so you don’t have to worry about it!

11. Offer a shoe station

Create a designated area where guests can switch out their formal shoes for comfortable flip-flops or sandals, especially if your venue has uneven ground or a dance floor. It’s a small gesture that will make your guests feel more at ease!

12. Keep guests hydrated

Set up hydration stations with infused water to ensure guests stay hydrated, especially in hot weather. Personalizing water bottles or cups with your wedding logo can add a unique touch to the setup, while keeping everyone refreshed.

13. Consider the time of day

Timing is key for an outdoor wedding. Afternoon ceremonies can be too hot, while evening receptions may get chilly. A late afternoon ceremony followed by a sunset reception can give you the best of both worlds, balancing light, temperature, and comfort.

As dreamy as outdoor weddings can be, it’s always wise to have a backup plan in case mother nature decides to rain on your parade. This doesn’t mean sacrificing beauty, though! If a sudden downpour threatens your day, having a rustic pavilion or a tented space ready to go can save the day without compromising the aesthetic. At venues like Hightower Falls, we offer a gorgeous pavilion that’s just as stunning as the outdoors, so your wedding will still feel magical, rain or shine.

By keeping these tips in mind, you’ll be well on your way to hosting a stunning outdoor wedding that’s as stress-free as it is beautiful. After all, a little planning goes a long way!